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Check-in solution for every type of event
Our check-in solution is scalable and offers the right features for every type of event and access situation. From check-in with hostesses and self-service check-in to walk-in registration, live badge printing, digital cloakroom, and much more.
Because check-in is your guests' first impression of your event.
Avoid waiting times
Our solution is not only one of the world's fastest for check-in and name badge printing, but above all, it is highly scalable, maximally redundant, and stable. This guarantees fast and straightforward processing of your participants.
Starter
For smaller events, self-operated
The next step up from the BadgeBox: hardware arrives pre-configured, import your attendee list yourself, go live online – no altares team required on site. Ideal for events that need on-demand badge printing but don't yet require full managed service. The cloud-based infrastructure performs reliably at this event scale.
Access Management by altares
For medium to large events
From a certain event size onwards, the altares team brings everything, sets it up and manages access on the day. As guest numbers grow, so do the demands on infrastructure: for large-scale events, all data is held on a local server on site – fully self-contained and independent of internet connectivity or cloud services. This guarantees maximum performance and resilience, even when hundreds of guests are checking in simultaneously.
What Access Management can do
QR Code Check-in
Quick scan of the ticket or confirmation email – guest is checked in, badge is printed. No manual searching through lists.
On-Demand Badge Printing
Name badges are printed only at check-in – in your corporate design, with photo, job title or colour coding. No pre-printing, no sorting.
Access Control & Zones
Separate access areas (VIP, Press, General) with colour-coded badges and scan control at every entrance.
Session Check-in
Scan on entry to individual rooms or sessions – for capacity control, CME recording or attendance verification.
Live Reporting
Real-time dashboard: how many guests have already checked in, which sessions are full, what the no-show rate is.
Simple Data Import
Import your attendee list as Excel or CSV – no programming, no IT effort required. Also supports CRM export formats.
Walk-ins & On-site Registration
Register unannounced guests directly at the entrance, print their badge and check them in – no media breaks, no second list.
RFID & Contactless Check-in
For high-security areas or exceptionally fast throughput: contactless check-in via RFID chip embedded in the badge or accreditation card.
Practical Add-on Features
Welcome Message
Automatic SMS or push notification via the event app when a guest checks in – personalised with name, room or programme details.
Signature Capture at Check-in
Digital signature directly on the tablet – for example for non-disclosure agreements (NDAs) at automotive events or sensitive product reveals.
Seat Management
Dynamic live seating with a graphical interface: seats are assigned automatically at check-in according to defined rules.
Digital Cloakroom
No more paper tickets: guests register their coats against their own name – items are retrieved using the check-in badge.
Hardware – delivered, set up, looked after.
For smaller events, everything arrives pre-configured for self-use. For larger events, the altares team sets up on site, manages check-in throughout, and dismantles everything afterwards.
Badge Printers
On-demand, full colour, up to 800 badges per hour
Check-in Tablets
Incl. stand and camera module for QR scanning
QR Scanners
Handheld scanners for entrance and session check-in
Network Setup
Router and switch included/div>
Delivery & collection included Pre-configured & tested Lanyards & badge holders on request Phone support for self-operated setups altares team on site for larger events
How it works
1
Enquiry & Briefing
Guest numbers, date, badge design – we configure everything for you.
2
Import Data
Upload your attendee list as Excel/CSV – that's it.
3
Hardware Delivered
Everything arrives pre-configured at the venue.
4
Set Up & Go
Self-managed or with the altares team – set up in under 30 minutes.
5
Collection & Reporting
We collect the hardware; you receive the final event report.
Ready for seamless check-in?
Tell us about your next event – we'll prepare a no-obligation quote.
